End-to-end WIL Optimisation — without the spreadsheets.
CareerHive gives your placement team one intelligent platform to manage every university WIL program — from employer onboarding and student matching through to compliance, sign-off and outcome reporting. Across every faculty.
Work Integrated Learning is complex. Your platform shouldn't be. Ditch the spreadsheet chaos, email chains and compliance risks.
CareerHive is a purpose-built platform that streamlines every student placement, internship and clinical rotation for Australian universities and RTOs. Whether you're a single coordinator managing 200 placements or an enterprise scaling to 15,000+, CareerHive simplifies WIL at any size.
TEQSA-aligned reportingAQF outcomes evidence4-way digital sign-offEvery faculty & disciplineISO 27001:2022 certifiedSovereign cloud — AWS SydneyCanvas, Blackboard & Banner integrations10k companies on the CareerHive network
Using Career Hive to manage placements for Universities has been a game-changer for us, reducing placement times by 30%.
ZI
Zee Ismail
Internship Manager, CSA — Edith Cowan University Placements
WIL placement lifecycle
Five stages, automated end-to-end — from readiness checks to accreditation exports.
01
Student enrolment & readiness
Pre-placement checks, compliance docs and insurance — verified automatically.
Complete
02
Employer matching & allocation
Auto-Match pairs students to host employers by discipline, location and availability.
Matched
03
4-way digital sign-off
Student, employer, supervisor and university — all parties signing digitally in one workflow.
In progress
04
On-placement monitoring
Hours, logbooks, incident reporting and supervisor check-ins — live dashboard.
Upcoming
05
Assessment & outcomes reporting
Assessments, WIL-specific analytics and accreditation-ready reports — generated automatically.
Upcoming
Platform essentials
One platform. Every placement. Zero spreadsheets.
One system of record across every faculty, stakeholder and compliance regime. Select a capability to see it.
Replaces spreadsheets & email chains
01
One system of record for every placement, employer, student and document. Nothing lives in someone’s inbox — every interaction is logged, tracked and searchable.
Connects all four stakeholders
02
Students, host employers, supervisors and your placement team — all in one coordinated workflow. Every party sees exactly what they need, when they need it.
Works across every faculty & discipline
03
Flexible enough for Business internships, Nursing clinical placements, Engineering industry projects and Teaching practicums — all on one platform, one dataset.
Built for Australian compliance requirements
04
Pre-built compliance frameworks for TEQSA, AQF and discipline accreditation bodies — updated as standards change. Never scramble before an audit again.
End-to-end analytics & automated reporting
Real-time dashboards, accreditation-ready reports and BI integration — generated automatically. Connect to Power BI, Tableau or your own data warehouse with zero manual exports.
Placement Command Centre
All faculties · Semester 2
10K
Students placed
312
Employer partners
Every document searchableOne record
Email chains replaced0 inboxes
Audit trailImmutable
Four stakeholders
One coordinated workflow
Students10K placed
Host employers312 partners
Supervisors18 pending
CoordinatorsLive dashboard
Every party sees exactly what they need, when they need it.
Faculty coverage
One dataset, every discipline
Business88%
Nursing94%
Education81%
Engineering76%
Internships · practicums · projectsAll models
Compliance frameworks
Audit-ready, always
TEQSA reportingPre-built
AQF outcomes evidenceCaptured
Discipline accreditorsUpdated
Historical audit trailsRetained
96.4%
Compliance rate
Zero
Audit scramble
Smart workflows
Your team leads the program. CareerHive runs the paperwork.
CareerHive automates the entire placement workflow — from trigger to outcome. Reminders, sign-offs, document requests and compliance checks happen automatically, so your team spends time on students, not administration.
[1]
Automated placement workflows
Configure once, run every semester. Smart triggers dispatch notifications, collect signatures and log status changes automatically across your entire cohort — zero manual intervention.
[2]
Intelligent reminders & escalations
Overdue tasks auto-escalate. Students who haven’t submitted get a nudge. Supervisors who haven’t signed get reminded — all without your team lifting a finger.
[3]
Custom form builder
Build placement-specific forms — assessment sheets, logbooks, incident reports, supervisor feedback — with a drag-and-drop builder. No code required.
[4]
4-way digital sign-off
Every placement agreement signed digitally by student, employer, supervisor and your institution — tracked, timestamped and audit-ready. No printing, no scanning, no chasing.
WIL workflow · Semester 2
64% saved
Admin time · 10K students · 5 stages auto-running
64%AUTOMATED
Automated64%
Coordinator review22%
Manual exception14%
Pre-placement compliance check10K done
Auto-Match employer allocationActive
4-way digital sign-offIn progress
On-placement hours & logbookLocked
Sign-offs collectedThis term
Wk 1Wk 6Wk 12
Auto-Match engine
From weeks of coordination to hours of intelligent matching.
CareerHive’s Auto-Match Engine replaces the manual student-employer matching process. It analyses discipline, location, availability, learning objectives and employer capacity — then surfaces ranked matches for your team to review and confirm. 10,000+ employers on the network.
Match factors · weighted
98% top match
Discipline fitExact
Location radius12 km
AvailabilityFull term
Cohort balanceEven
248 students · 312 employers · 47 min
01
Multi-factor matching algorithm
Discipline, level, location radius, availability, language requirements, accessibility needs and cohort balance — all weighted simultaneously. Coordinators review recommendations, not raw lists.
Employer network
10k+
Pre-verified hosts
Corporate 60% · Health 24% · Gov 16%
Northbridge Group — Melbourne3 spots
Harbourline Advisory — Sydney5 spots
Meridian Partners — Brisbane CBD4 spots
02
10k companies use the CareerHive network
Manage your companies and contacts in one place — parent organisations, sites and branches in a single hierarchy, with contact roles, agreement history and capacity held against each. Add your own employers or draw on the existing network.
Student preferences
Choice, balanced
1st preference met71%
2nd preference met19%
Institutional override10%
Re-match turnaround — one click
03
Student preference ranking
Students rank their placement preferences through their portal. The engine incorporates preferences alongside institutional requirements — balancing student choice with program needs.
04
Bulk re-matching & overflow handling
When a placement falls through, re-matching is one click. Overflow queues, waitlists and cancellation workflows are handled automatically — no scrambling, no missed calls.
Placement withdrawnRe-matched in 4 min
Overflow queue12 students held
Waitlist promotionAutomatic
Cancellation workflowLogged & notified
Four stakeholders, one platform
Every stakeholder has their own purpose-built experience.
Student Portal
Students manage their entire placement journey — from application to completion — in one clean, mobile-first portal.
01Placement applications & preferences
02Digital document submission
03Hours & logbook entry
04Assessment & feedback visibility
05Digital wallet & credentials
Student view · Maya PatelLive
320
Placement hours
12
Competencies
Documents submitted8 / 8
Logbook entries24 / 30
Assessments returned3 / 4
Northbridge Group — FinanceConfirmed
Digital walletVerified
Mid-placement assessmentDue Fri
Employer Portal
Host employers manage capacity, review student profiles and complete supervisory obligations — without needing a login every semester.
01Placement capacity management
02Student profile review & selection
03Agreement signing & renewals
04Supervisor assignment
05Assessment & reference submission
Employer view · Northbridge GroupLive
3
Open placements
11
Students hosted
Capacity filled8 / 11
Agreements current5 / 5
Supervisors assigned9 / 11
Placement agreement 2026Signed
Finance — 3 spots openReviewing
Reference requestDue Mon
Supervisor Portal
On-site supervisors get a focused, lightweight experience — no training required. Approve timesheets, assess and communicate with students.
01Timesheet & hours approval
02Competency & logbook sign-off
03Mid-placement assessments
04Incident reporting
05Direct messaging with students
Supervisor view · secure linkLive
6
Students assigned
0
Logins required
Timesheets approved22 / 24
Competencies signed14 / 18
Feedback returned6 / 6
Secure link · expires 30 JunActive
M. Patel — week 4 timesheetApprove
Message from coordinatorUnread
Coordinator Portal
Your placement team gets a command-centre view of every placement, every cohort and every issue — in real time, across every faculty.
01Cross-faculty placement dashboard
02Automated workflow management
03Employer & agreement management
04Compliance & risk oversight
05Analytics & accreditation reporting
Coordinator view · all facultiesLive
1,248
Active placements
312
Employer partners
Cohort matched1,380 / 2,104
Compliance verified96.4%
Sign-offs complete1,042 / 1,248
47 police checks pendingUrgent
TEQSA exportReady
12 WWC checks expiringReview
Trusted by placement teams at Australian universities & RTOs
Placement allocation
Four allocation models — every WIL program type covered.
No two faculties run placements the same way. CareerHive supports every model — configured for your specific program, not forced into someone else’s workflow.
01
Coordinator-Led Allocation
Your coordinator assigns students to employers directly. Full visibility and control — with automation handling the workflow and communication.
02
Student Self-Selection
Students browse available placements and apply directly. Employers review and accept. Coordinators oversee and approve — hands-off until needed.
03
Employer-Initiated Offers
Host employers post placement opportunities and invite applications. Students apply, coordinators approve. Ideal for competitive internship programs.
04
Self-Sourced Placements
Students find their own host employer and submit it for approval. CareerHive runs the vetting, agreement and compliance checks on the new organisation before the placement is confirmed.
Compliance built in
Compliance built in — not bolted on.
CareerHive’s compliance framework is pre-built for Australian higher education, with automatic verification and audit-ready records at every step of the placement lifecycle.
Pre-Placement Verification
Every student must meet requirements before a placement can proceed. CareerHive verifies automatically — and blocks progression until compliance is confirmed.
Working with Children Checks
Police checks & clearances
Insurance & indemnity documents
Health & immunisation records
First aid & induction certificates
Employer Agreement Management
Centralise all host employer agreements, renewal schedules and insurance certificates. Get automatic alerts before agreements expire — so you’re never caught out.
Affiliation & placement agreements
Expiry tracking & auto-renewal alerts
Public liability verification
Site safety & risk assessments
Multi-site employer management
Accreditation & Reporting
Generate accreditation-ready reports on demand. Whether it’s TEQSA audit prep, AQF outcomes evidence or discipline-specific accreditor requirements — the data is already captured.
TEQSA-aligned reporting
AQF outcomes evidence
Custom cohort & faculty reports
Historical audit trails
Real-time compliance dashboards
Student digital wallet
Students leave with proof of everything they’ve done.
Most universities lose the evidence of student work the moment placement ends. CareerHive captures every credential, competency and portfolio piece earned on placement — and makes it employer-verifiable for 12 months after graduation.
Credential 01
Verified placement credentials
Every hour logged, every competency signed off and every assessment completed is captured in a verified credential — shareable with future employers via a secure link.
Competencies signed100%
Credential 02
Portfolio of work evidence
Students upload work samples, reflections and supervisor feedback during placement — curated evidence of workplace capability, not just a transcript entry.
Portfolio complete86%
Maya Patel · B.Bus 2025
320 hrs · 12 competencies
Credential 03
12-month post-graduation access
The wallet doesn’t disappear at graduation. Students retain access for 12 months — so they can share evidence with employers during the job search that matters most.
Access window100%
Credential 04
Employer-verifiable
Northbridge Group — Finance Internship, 160 hrs, Distinction. Meridian Partners — Business Analytics Project, 160 hrs, Credit. Both verified, both shareable.
Analytics & reporting
Insights that drive better WIL programs.
CareerHive captures data at every step of the placement lifecycle — then turns it into actionable intelligence. Understand which employers deliver the best outcomes, which faculties need support, and how your program compares semester on semester.
Real-time placement dashboards
Live view of every active placement — status, compliance, hours and any issues flagged — across your entire institution.
Outcomes & quality analytics
Track student performance, supervisor satisfaction scores, employer retention rates and graduate employment outcomes — linked to placement data.
Accreditation-ready export
Generate TEQSA audit evidence, AQF outcomes data and discipline-specific accreditor reports in minutes — not the week before inspection.
Custom reports & scheduled delivery
Build reports for deans, faculty boards and compliance teams. Schedule automatic delivery — so data gets to the right people without anyone asking for it.
Active placements
1,248
+14.2% vs last sem
Wk 1Wk 3Wk 5Wk 8Wk 12
96.4%
Compliance rate
84,210
Hours logged
312
Active employers
4.6 / 5
Student NPS avg
Placement funnelThis term
Enrolled2,840
Applied2,104
Matched1,380
Active1,248
Business Faculty342 · 20%
Education298 · 17%
Nursing241 · 14%
2×
More student placements
Universities using CareerHive place twice as many students using automation compared to manual processes.
64%
Admin time reduction
Coordinators report spending 64% less time on placement admin after switching to CareerHive.
47 min
Full cohort matched
248 students across 312 employers, processed and ranked ready for coordinator review.
96.4%
Compliance rate
Automatic verification means near-perfect compliance before placements begin.
Zero
Security breaches
ISO 27001:2022 certified. Annual pen testing. Zero breach record since inception.
Platform comparison
CareerHive vs. legacy WIL platforms.
See exactly where modern WIL management pulls ahead — across every capability that matters to placement teams and institutional compliance.
CapabilityCareerHiveLegacy platforms
Custom form builder
100% no-code with conditional logic
Partial — rigid, static templates
Allocation models
4 fully configurable models across all WIL types
1–2 rigid options — requires workarounds
Compliance tracking
Real-time compliance dashboard
Manual verification & high risk
Reminders & chasing
Automated smart reminders
Manual email chains & spreadsheets
Reporting & audits
Accreditation-ready reporting (TEQSA)
Partial — requires heavy Excel sorting
Customer support
Dedicated, Australian-based support
Offshore or delayed ticketing
Post-grad lifespan
Student Digital Wallet — post-grad access retained
None — access cut off at graduation
User experience
World-class, modern UI
Dated, cluttered database design
Capstone projects
Native group & project tracking
Not supported natively
Interview scheduling
Automated host & student self-scheduling
Relies on external calendars & emails
Vacancy module
Predictive supply & demand analytics
Static job boards with zero intelligence
Based on direct feature comparison against leading legacy WIL platforms. Assessment current as of 2025. Results may vary by institution configuration.
Integrations
Plugs into the systems you already use.
CareerHive integrates natively with the LMS and student record systems your institution already runs — no manual data entry, no duplicate records.
Live data sync
Student enrolments, cohort changes and record updates flow from your SIS into CareerHive automatically — the moment they happen. No CSV exports, no manual reconciliation, no duplicate data entry between systems.
SSO & identity
Staff and students sign in with the credentials they already have — via SAML 2.0, Azure AD, Google Workspace or Okta. No separate logins, no password resets, no account provisioning overhead for your IT team.
Open API
A fully documented RESTful API means any system your institution runs — bespoke, legacy or off-the-shelf — can connect to CareerHive. Webhooks, OAuth 2.0 and a developer sandbox included as standard.
Learning management systems
BlackboardCourse & cohort sync
Canvas LMSAssessment & grade sync
MoodleCourse & enrolment sync
SentralStudent info sync
D2L BrightspaceCourse sync
AulaEngagement & course sync
Student record systems
Ellucian BannerStudent records
Oracle PeopleSoftStudent data integration
Technology OneStudent management
CallistaEnrolment sync
WorkdayHR & student data
SAP StudentStudent lifecycle
Compliance & screening
fit2workBackground checks
CheckedCompliance verification
WWC ChecksWorking with children
AHPRARegistration checks
AIR ImmunisationHealth compliance
VeriCheckIdentity verification
Identity & productivity
Microsoft 365SSO & Teams
Google WorkspaceSSO & Drive sync
LinkedInEmployer network
Okta / SAML 2.0Single sign-on
SalesforceCRM & employer data
Power BIAnalytics & reporting
TableauData visualisation
RESTful APIConnect any system
What placement teams say
From the people who use it every day.
Coordinators, faculty leads and placement teams across Australia.
Coordinating placements for our clients Edith Cowan University and Queensland International Business Academy has reduced our workload by 10–15 hours a week. Glad we migrated to Career Hive in 2025.
PD
Pearl Doronila
Placement Coordinator
We needed a platform that could handle the complexity of international student placements without the admin overhead. CareerHive delivered — our coordinators spend their time on students, not paperwork.
AN
Anil Naidu
Education Centre of Australia
The Auto-Match engine is remarkable. We went from manually matching students to employers over two weeks to having recommendations ready in hours. Our placement rate improved immediately.
ZI
Zee Ismail
Career Success Australia
65%
Time saved on placement admin
2×
More placements matched per semester
10–15 hrs
Saved every week per coordinator
Infrastructure
Enterprise-grade infrastructure your IT team can trust. Built for Australian higher education — sovereign data, certified security and the uptime your institution depends on.
ISO
ISO 27001:2022
Internationally certified information security management.
Cloud
AWS Sydney & Melbourne
100% Australian sovereign cloud — data never leaves Australia.
SLA
99.9% Uptime SLA
Guaranteed availability your institution can plan around.
Encryption
TLS 1.3 Encryption
All data encrypted in transit and at rest.
Data
Australian Data Sovereignty
All data stored and processed exclusively within Australia.
Identity
SSO / SAML 2.0
OpenID Connect — integrates with your existing identity provider.
Framework
ASD Essential 8
Aligned to the Australian Government cybersecurity framework.
Testing
Annual Pen Testing
Independent testing every year — zero breach record maintained.
Record
Zero Breach Record
Since inception. Annual independent pen testing keeps it that way.
Delivery
Dedicated PM & Integration Team
Every client gets a named PM and integration specialist from day one — not a ticket queue.
Integrations
Native Integrations
Canvas, Blackboard, Banner and Sentral. RESTful API for everything else.
Support
Australian Support Team
Local team, local time zones — not an offshore help desk.
Ready to see CareerHive in action?
Join placement teams across Australian universities, RTOs and schools who’ve moved from spreadsheets to outcomes-led programs.