CareerHive replaces every paper training plan, email chain and compliance spreadsheet with one platform built for RTOs and TAFE. Whether you're running a Certificate III with 50 students or a Diploma program with 400 learners across multiple campuses, CareerHive manages every stakeholder, every competency unit and every ASQA requirement automatically.
Our trainers and placement coordinators now spend their time on learners, not administration. The audit pack alone saved us weeks.
Student training plan generated, competency units mapped, host employer matched.
CompleteWWC, police check, immunisations, employer insurance and site WHS verified.
ClearedStudent logging hours and tasks, supervisor signing off daily, trainer visit scheduled.
In progressSupervisor completes competency assessment per unit — evidence collected digitally.
UpcomingTrainer marks units achieved — AVETMISS data generated, audit pack ready.
UpcomingCareerHive auto-matches students to approved host employers by qualification, location and industry sector — then maps every placement activity to the relevant units of competency in your Training Package, so assessment evidence builds itself. Select a capability to see it.
CareerHive matches each learner to available host employers by qualification code, industry sector and proximity — surfacing the best-fit placements instantly. RTO staff review and confirm with one click.
Training plans are created from your qualification template and sent digitally to the student and employer for signing. Signed copies are stored automatically against the student record — no paper, no manual filing.
Every placement task and logbook entry maps automatically to the relevant units of competency in your Training Package. Evidence accumulates passively — by the time a student finishes, most of the portfolio is already built.
Trainer site visits are scheduled and tracked in CareerHive. Visit notes, observation records and verbal questioning evidence are captured on-site — instantly linked to the relevant student, unit and placement.
Logbook entries, supervisor sign-offs, trainer observations and verbal questioning all land against the unit they evidence. Nothing is transcribed twice, and nothing is missing at assessment time.
CareerHive coordinates the student, host employer supervisor, trainer-assessor and RTO admin in a single connected workflow — with every approval, assessment and compliance record captured automatically and stored against the student for ASQA audits.
Student completes the daily logbook, supervisor signs off, trainer reviews evidence, admin monitors compliance — every step triggers the next automatically. No chasing, no gaps, no missed approvals.
Supervisors complete digital third-party assessment forms per unit of competency — with performance criteria pre-loaded from the Training Package. Evidence is captured, signed and stored automatically.
Every placement starts only after CareerHive verifies all requirements — Working with Children Check, police clearance, immunisation records, employer insurance and site WHS risk assessment.
Placement hours, unit outcomes and attendance feed your AVETMISS export automatically. When ASQA comes knocking, every evidence portfolio, signed agreement, visit record and assessment decision exports in minutes.
Learners manage their entire placement journey — from viewing their matched employer to logging hours, uploading evidence and tracking unit completion.
Host workplace supervisors confirm placements, sign off daily logbooks and complete third-party assessments — no complex system, no paper forms.
Trainers monitor student evidence, schedule and record site visits, review third-party assessments and make competency decisions — all in one place.
Placement coordinators and compliance managers get a live command-centre view — managing cohorts, employers, compliance and AVETMISS reporting across every qualification.
Developed in consultation with placement coordinators at Australian RTOs and TAFE
CareerHive ships with units of competency pre-loaded across the most common Training Packages — so your coordinators set up once, not for every qualification.
Full support for Diploma of Nursing, Certificate III in Individual Support, Certificate III in Early Childhood Education, Community Services and Allied Health Assistant qualifications — including immunisation and police check requirements built in.
Certificate III/IV in Business, Diploma of Business Administration, Certificate IV in Human Resources and Leadership qualifications — with flexible placement structures including split placements across multiple host employers.
Certificate III in Electrotechnology, Plumbing, Carpentry and related trades — with site-specific WHS risk assessment workflows and apprenticeship tracking built in alongside standard placements.
Certificate III in Commercial Cookery, Hospitality, Retail and Customer Engagement qualifications — with shift-based logbook tracking and flexible supervisor sign-off suited to hospitality rosters.
CareerHive is designed to help RTOs and TAFE meet their obligations under the ASQA Standards — with audit-ready documentation generated automatically at every step.
Every placement is automatically documented against your TAS — hours, units, supervisor details and assessment evidence captured and stored against the qualification and student record.
Site risk assessments, employer insurance verification and student compliance checks are managed in CareerHive — placement cannot commence until all items are cleared.
Placement hours and unit outcomes feed directly into your AVETMISS export. When ASQA requests evidence, audit packs are generated per student — pulling together every signed document, assessment and visit record automatically.
Your placement coordinators get a live command-centre view — from individual student competency progress to whole-cohort completion rates and employer performance. No more manual spreadsheets at end of term.
See every student's status in real time — matched, pending compliance, on-placement, trainer visit due or completed. Filter by qualification, campus or trainer.
Track which students have sufficient evidence for each unit — and which units need more placement time or supervisor attention. Spot gaps before the assessment deadline.
Monitor host employer slot availability, historical placement success rates and supervisor assessment quality — so you know which employers to prioritise and which need a conversation.
Build reports for the CEO, compliance manager and campus leads, then schedule automatic delivery — so the data arrives without anyone asking for it.
Zero paper forms, zero lost documents — from plan creation to AVETMISS export.
Automated compliance checks mean near-perfect clearance before students commence.
Complete export files in minutes, not days of manual spreadsheet work.
Per cohort, per term — time returned to trainers and coordinators.
ISO 27001:2022 certified. Annual pen testing. Zero breach record since inception.
See exactly where modern placement management pulls ahead — across every capability that matters to trainers, coordinators and compliance managers.
Based on direct feature comparison against tools commonly used by Australian RTOs. Assessment current as of 2025. Results may vary by configuration.
CareerHive integrates with the student management and LMS tools your team already uses — so placement data flows automatically, with no double-entry.
Enrolments, cohort changes and unit outcomes flow between your student management system and CareerHive automatically. No CSV exports, no reconciliation, no duplicate entry.
Units of competency and qualification structures pull from training.gov.au, so mapping stays current when a Training Package is updated or superseded.
A documented RESTful API means any system your RTO runs — bespoke, legacy or off-the-shelf — can connect. Webhooks, OAuth 2.0 and a developer sandbox included as standard.
Internationally certified information security management.
100% Australian sovereign cloud — data never leaves Australia.
Guaranteed availability your RTO can plan around.
All data encrypted in transit and at rest.
Aligned to the Australian Government cybersecurity framework.
Since inception. Annual independent pen testing keeps it that way.
Every client gets a named PM and integration specialist from day one — not a ticket queue.
Local team, local time zones — not an offshore help desk.
Join RTOs and TAFE providers across Australia who've replaced paper training plans, compliance spreadsheets and email chains with CareerHive.