CareerHive is a purpose-built platform that streamlines every nursing, midwifery and allied health placement for Australian universities. Whether you're a single coordinator managing 200 clinical placements or an enterprise scaling to 10,000+, CareerHive simplifies clinical WIL at any size.
Immunisations, WWC checks, insurance & pre-placement docs — verified automatically.
CompleteSmart engine matches students to hospitals by shift type, distance & capacity.
AllocatedStudent, health facility, facilitator & faculty — all parties signing in one workflow.
In progressHours, incident reporting, logbooks and facilitator check-ins — live dashboard.
UpcomingAHPRA-aligned reports, competency sign-off and accreditation-ready exports — automated.
UpcomingPanels, rule-driven runs and a scored outcome in table or map — the same engine, regardless of how hands-on the coordinator needs to be. Select a step to see it.
Students on one side, host sites and vacancies on the other. Coordinators drag and confirm placements by hand when a manual touch is needed — no separate tool, and every manual placement is logged the same way as a rule-driven one.
Every run starts with a rule set picked from the shared Rules Library — hard blocks, required matches and weighted preferences authored once in Rules Manager. Scope settings control which hospitals or unplaced students are included.
The same rule set is reused across every group rather than rebuilt per run, with per-run overrides available to skip individual rules without touching the saved set.
One rule set drives both views: a scored allocation table for bulk review, and a drag-and-drop map for hands-on adjustment. School-level blocks can be overridden with a logged reason; system blocks cannot.
Allocate an entire cohort in one action. CareerHive's bulk engine applies your rules — shift type, distance, compliance status and equity constraints — across hundreds of students simultaneously, with coordinator review before confirmation.
CareerHive automates the entire clinical placement workflow — from trigger to outcome. Reminders, sign-offs, document requests and compliance checks happen automatically, so your team spends time on students, not administration.
Configure once, run every semester. Smart triggers dispatch notifications, collect signatures and log status changes automatically across your entire cohort — zero manual intervention.
Overdue compliance tasks auto-escalate. Students who haven't submitted get a nudge. Facilitators who haven't signed get reminded — all without your team lifting a finger.
Build student assessment forms, incident reports, logbooks and competency checklists without writing a line of code. Conditional logic, multi-party sign-off and version control included.
All affiliation agreements, insurance certificates and placement contracts live in one place. Auto-renewal alerts fire before expiry — so you're never caught out at the start of semester.
Students can register the placement they arranged themselves — held to exactly the same standard as a coordinator-placed engagement.
Students register the company they have arranged directly through the portal. The platform cross-references the submission against the employer database — identifying whether the organisation already exists — and flags new entries for coordinator awareness.
The host organisation creates a vacancy on behalf of the student before the placement can proceed — so every self-sourced placement is formally documented and structured.
Coordinators review the submission, confirm the vacancy is appropriate and approve or decline — keeping institutional oversight intact without adding manual work.
Once approved, the placement enters the standard workflow — tasks, sign-offs, logbooks and compliance checks — exactly as if the student had been placed through the platform.
Students manage their entire clinical journey — from application to completion — in one clean, mobile-first portal.
Hospitals and health services manage capacity, student rosters and placement agreements — without needing an IT account every semester.
External clinical facilitators get a focused, lightweight experience via secure link — no IT account, no training required. Assess and communicate with students directly.
Your clinical placement team gets a command-centre view of every student, every shift and every compliance issue — in real time, across every cohort.
Developed in collaboration with clinical placement managers at Australian universities
Everything a health service needs — scoped to exactly what their role allows.
Vacancies are structured by ward, shift pattern (AM, PM, Night, Full Day) and quota capacity — never just a hospital name. Every vacancy links to its discipline code and LHD, and multiple postings across sites are managed from one interface.
Status changes made in the employer portal reflect back to the coordinator in real time. Timesheets and supervisor sign-off happen in the same portal — and busy supervisors can action tasks straight from an emailed link, without logging in.
HCAAF and placement agreements are signed directly within the portal by the host contact, eliminating offline paperwork. Site visits are recorded against the company — date, supervisor, notes — with visit forms completed in the same flow.
Coordinators configure exactly what each host contact type sees at each pipeline stage. Preferred contacts see all vacancies across the company and its subsidiaries; self-sourced employer contacts are gated to onboarding until a school admin approves them.
From onboarding to readiness — external facilitators tracked, verified and imported without leaving one workflow.
Individual and agency-supplied facilitators onboard through the same guided flow. Agency details, AHPRA numbers and StaffLink IDs are captured automatically — no duplicate data entry between facilitator types.
AHPRA registration, Working With Children Checks and vaccination status are monitored continuously. Expiry alerts are raised well before anything lapses, so coordinators see status at a glance rather than checking each record.
Named CSV templates exist for both individual and agency facilitators. Every row is validated before import — new, updated, skipped and error rows clearly identified before anything is committed.
Every onboarding submission lands in one review queue. Coordinators approve, chase outstanding forms or archive — all from a single screen.
No two faculties run clinical placements the same way. CareerHive supports every model — configured for your specific program, not forced into someone else's workflow.
Your coordinator assigns students to hospitals directly. Full visibility and control — with the Smart Allocation Engine handling shift-matching, travel verification and compliance checks.
Students are matched to shift types based on eligibility, transport access and travel time thresholds. Night duty is only offered to students who can safely reach the site in time.
Students rotating across three hospitals in one semester are sequenced logically — avoiding back-to-back incompatible shifts, balancing travel and meeting clinical progression requirements.
Each hospital unit carries its own eligibility rules — immunisations, year level, inductions, capacity limits. The engine enforces all of them at match time. No student reaches a unit they're not cleared for.
Panels, rule-driven runs and a scored outcome in table or map — the same engine, regardless of how hands-on the coordinator needs to be.
Students on one side, host sites and vacancies on the other. Coordinators drag and confirm placements by hand when a manual touch is needed — no separate tool, and every manual placement is logged the same way as a rule-driven one.
Every run starts with a rule set picked from the shared Rules Library — hard blocks, required matches and weighted preferences authored once in Rules Manager. Scope settings control which hospitals or unplaced students are included.
The same rule set is reused across every group rather than rebuilt per run, with per-run overrides available to skip individual rules without touching the saved set.
One rule set drives both views: a scored allocation table for bulk review, and a drag-and-drop map for hands-on adjustment. School-level blocks can be overridden with a logged reason; system blocks cannot.
A single student record consolidates compliance, academic and placement data — replacing the spreadsheets coordinators once maintained by hand.
Every student carries a live status — Eligible, In Progress or At Risk — computed from workflow completions and profile data. It recalculates the moment a document or check changes, so coordinators can filter to a placement-ready shortlist without opening a single record.
Care history, vaccination records, checks and clinical unit eligibility sit together on one profile. Expired or missing items are flagged directly on the record, not discovered at placement time.
Students are grouped by major, clinical unit, specialisation or location automatically. Add a value to a student’s record and group membership updates on its own — no manual list-building, no CSVs to re-import.
Schools add their own custom fields — USI, StaffLink ID, agency reference — alongside the built-in academic and placement data. The profile flexes to match each school’s data, so onboarding a new school needs no rebuild.
CareerHive's compliance framework is pre-built for Australian health education, with automatic verification and audit-ready records at every step of the clinical placement lifecycle.
Every student must meet clinical requirements before a placement can proceed. CareerHive verifies automatically — and blocks progression until compliance is confirmed.
Clinical facilitators access via secure link — no IT accounts, no credential overhead. Health staff can assess students without ever needing a username or password.
Generate AHPRA and ANMAC-ready reports on demand. Whether it's a TEQSA audit, AQF outcomes evidence or discipline-specific accreditor requirements — the data is already captured.
CareerHive captures data at every step of the clinical placement lifecycle — then turns it into actionable intelligence. Understand which health facilities deliver the best outcomes, which cohorts need support, and how your program compares semester on semester.
Live view of every active placement — shift status, compliance, hours and any incidents flagged — across your entire faculty.
Track student competency achievement, facilitator satisfaction, health facility retention and graduate employment outcomes — all linked to placement data.
Generate AHPRA audit evidence, ANMAC outcomes data and discipline-specific accreditor reports in minutes — not the week before inspection.
Build reports for nursing heads, faculty boards and compliance teams. Schedule automatic delivery — so data gets to the right people without anyone asking for it.
Track and analyse applications, interviews and student data with a few clicks — delving into operations to make informed decisions swiftly.
Customise dashboards to suit your needs. From key performance indicators to emerging trends, monitor the metrics that matter most to your faculty and school.
Stay informed of critical developments as they happen, with instant access to actionable insights so your team can respond promptly.
Turn complex data into clear visualisations — charts, graphs and interactive dashboards — with seamless import and export for collaboration across the faculty.
Universities using CareerHive place twice as many students using automation compared to manual processes.
Coordinators report spending 72% less time on placement admin after switching to CareerHive.
What used to take two weeks of manual work now takes a morning to review and confirm.
Automatic verification means near-perfect compliance before placements begin.
ISO 27001:2022 certified. Annual pen testing. Zero breach record since inception.
Clinical placement management requires more than a WIL platform with a nursing logo on it. See exactly where CareerHive pulls ahead.
Based on direct feature comparison against leading legacy clinical placement platforms. Assessment current as of 2025. Results may vary by institution configuration.
CareerHive integrates natively with the LMS, student record, health compliance and identity systems your institution already runs — no manual data entry, no duplicate records.
Student enrolments, cohort changes and compliance record updates flow from your SIS into CareerHive automatically. No CSV exports, no manual reconciliation, no duplicate data entry between systems.
Staff, students and facilitators sign in with the credentials they already have — via SAML 2.0, Azure AD, Google Workspace or Okta. No separate logins, no password resets, no IT overhead for your team.
A fully documented RESTful API means any health service system or custom platform your institution runs can connect to CareerHive. Webhooks, OAuth 2.0 and a developer sandbox included as standard.
One connection maps, syncs and exports ClinConnect compliance data — no manual re-entry, no reformatting, no re-keying between systems.
Map ClinConnect’s columns to CareerHive fields through guided column and value mapping. The mapping saves against the connection, so every future import just runs.
Mark a compliance task complete and the student’s ClinConnect fields update instantly — placement group and global student lists reflect it without a manual re-sync.
Every student carries a live badge — Not Started, In Progress, Awaiting Review, Action Required or ClinConnect Ready — computed automatically from task completions and profile completeness.
Export a ClinConnect-formatted CSV from a placement group or the global student list. Headers, date formats and field values match exactly — it uploads to the NSW Health portal with zero reformatting.
Import verified results back in one step. Records update immediately, non-compliant statuses trigger alerts and coordinator tasks, and every field change keeps a full audit trail.
Internationally certified information security management.
100% Australian sovereign cloud — health data never leaves Australia.
Guaranteed availability during peak clinical semester periods.
All health and student data encrypted in transit and at rest.
Every client gets a named PM and integration specialist from day one — not a ticket queue.
OpenID Connect — integrates with your existing identity provider.
Aligned to the Australian Government cybersecurity framework.
Independent testing every year — zero breach record maintained.
Since inception. Annual independent pen testing keeps it that way.
Clinical and student data stays in Australia — no exceptions.
Canvas, Blackboard, Banner, AHPRA and health HRMs. RESTful API for everything else.
Local team, local time zones — not an offshore help desk.
Built for nursing, midwifery and allied health programs. Book a demo with our clinical placement team.